Cyngor Archifau a Chofnodion Cymru :: Archives and Records Council Wales

Cyngor Archifau a Chofnodion Cymru
Archives and Records Council Wales

Minutes of the special meeting held at Glamorgan Record Office, Cardiff, on 24 September 2001

Present: S Edwards (Glam, Chair); R Baker (HMC); S Beckley (WGlam); E Bennett (UWSwansea); A Berwick (NCA); G Edwards (RCAHMW); G Evans (NMGW); D Jeremiah (NLW); K Matthias (Denbigh); M Owen (LlGC); A Rhydderch (Gwynedd); D Rimmer (Gwent); R Williams (SocArch); J Watts-Williams (NLW).

Apologies: S Davies (UWAberystwyth); M Ellis (UWAberystwyth); A Green (UWSwansea); G Jenkins (NLW); S Jones (PRO); H Malaws (RCAHMW); H Palmer (Ceredigion); G Reid (Powys); R Sargent (HMC); L Tomos (DILS); A Venables (Anglesey).

1	Welcome
	The chair welcomed everyone to this special meeting to discuss the Archives Network Wales plan.

2	Archives Network Wales
	The draft bid document was discussed in detail. On the more important issues it was agreed that:
2.1	all the partners should make full responses saying how many of their fonds were to be included in the scheme on the basis of their significance and naming examples;
2.2	more emphasis should be placed on the need for the project;
2.3	the executive summary needed to be shorter to ensure that HLF gets the message in the first page and is encouraged to read on;
2.4	the costings needed to be clarified;
2.5	the memoranda of understanding needed to be written - a draft (A Mine of Information) was distributed at the meeting as the probable model to be used;
2.6	every partner needed to be committing some amount to the sum of £125,000 required as partnership funding;
2.7	ACW should aim to submit the bid at the beginning of December 2001.
	The National Library of Wales was thanked for the efforts it had put into preparing the bid document.

3	National Archives Policy, Mapping Project, and Society of Archivists' Leaflets
	It was reported that representatives of ACW and Society of Archivists Wales were to meet the Assembly minister, Jenny Randerson, on 9 October 2001 to present the Policy document, the Mapping report, and the Society's leaflets. Gwyn Jenkins would also speak about the ANW bid and ask the Assembly for its support. In addition, it was planned to launch the Policy in Parliament in February 2002.

4	Golden Jubilee
	ACW had received an invitation to attend meetings to plan for the Queen's Golden Jubilee celebrations in June 2002. None was able to attend.

5	HLF Public Meeting
	ACW had been invited to attend a public meeting of HLF at Brangwyn Hall, Swansea, on 9 October 2001. Susan Beckley agreed to attend on behalf of ACW.

6	UK Archives On-line
	The ACW chair had been invited to attend a meeting of Archives On-line at the Public Record Office on 18 October 2001.

7	Next meeting
	It was agreed to hold the next meeting in Cardiff on 16 November 2001.

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