| 1 | Minutes of the last meeting |
| The minutes of the last two meetings held on 13 July and 24 September 2001 were confirmed. |
| 2 | Resource and Wales |
| It was expected that the Assembly would publish the report in January 2002. |
| 3 | NCA |
| It was reported that the draft archives bill was to be delayed, perhaps until the parliamentary session 2004-2005. |
| 4 | Section 60 Advisory Panel |
| SE said that she had received a letter regarding Section 60 during the week, but nobody else present had heard anything. |
| 5 | National Archives Policy |
| 5.1 | ME reported that about 860 of the 1,000 print-run had been distributed or committed already; and that she had received from the printers a quote for reprinting which was about £1,000. |
| 5.2 | The editor of the Society of Archivists Journal had offered to publish the English version in the April 2002 edition. ME agreed to ask the editor whether it would be possible to include the Welsh introduction with a note stating that the published policy was fully bilingual and that the Welsh version was available in its entirety on the ACW website. |
| 5.3 | It was decided that there was enough stock in hand to supply a copy to each member of the Wales Society of Archivists and ME agreed to ask each head of repository how many members had not yet received a copy. |
| 6 | Gathering the Jewels |
| It was reported that the project had started under the direction of Gordon Reid. Staff were being appointed and everyone could expect a visit over the coming months from Rosemary Jones, Senior Project Officer (who had been seconded from Ancient Monuments), or her colleagues. |
| 7 | Families and Estates Project |
| It was reported that the project was making good progress. |
| 8 | HLF Public Meeting |
| SB had attended the very grand occasion. |
| 9 | UK Archives On-line |
| SE had not attended the meeting. |
| 10 | Archives Network Wales |
| 10.1 | It was agreed that only minor amendments were needed to the latest draft of the bid document. Alison Berwick had promised to send her comments to GJ and GJ agreed to accept comments until the end of November 2001. |
| 10.2 | It was agreed that the logo designed by NLW was acceptable. |
| 10.3 | The two options for the partners' financial contributions were discussed: (1) at the rate of £8 per fonds; and (2) according to bands of fonds numbers (Band A: up to 100 fonds = £1,000; Band B: 101-500 fonds = £2,000; Band C: 501+ fonds = £3,500). It was decided to implement Option 2. GJ agreed to contact the absent partners and discuss the decision with them. |
| 10.4 | It was agreed that every partner should draw up a letter expressing its support for the bid and stating how much of a financial contribution it is making to the project. The letters should be sent to GJ by the first week in December. |
| 10.5 | SE agreed to draw up a letter on the Council's official paper stating that the National Library is the lead body for the project. |
| 10.6 | It was agreed that the bid should be submitted to HLF in December. |
| 10.7 | It was agreed that letters of support should be sought from a variety of outside bodies and GJ agreed to draft a suitable paragraph to be circulated to each partner. The closing date for receiving these letters of support was set at Monday, 17 December 2001. |
| 11 | Development Officer |
| SE explained that she and other representatives of the archives field had met Jenny Randerson on 9 October. In response to their appeal for help, JR had suggested that ACW should bid for Assembly money to appoint a development officer to tide over the period until a Resource-type body is established in Wales. As a result SE had drawn up a bid in haste and sent it to Jane Edmunds a few days earlier. |
| 12 | Cymru'n Creu |
| In the meeting on 9 October Jenny Randerson had offered ACW two seats, one on Cymru'n Creu's main committee and the other on its ITC sub-committee. SE had attended the sub-committee meeting that morning. It was decided that the Chair should represent ACW on the main committee and the sub-committee. |
| 13 | Constitution |
| 13.1 | SB stated that Swansea Council would not be charging anything for the work done by its legal department on ACW's constitution. Swansea Council was warmly thanked for that. |
| 13.2 | It was decided that, although there was no longer any requirement to form a company for the purposes of ANW, it would be appropriate for ACW to have a constitution. SD agreed to consult with SB in order to adapt the document prepared by Swansea Council as a constitution which would 'chime' with the objectives of the Assembly's cultural strategy. |
| 14 | Mapping Project |
| Steven Jones had told SE that he expected to finish the document that day and that it was intended to be launched unspectacularly along with two other reports before Christmas. It was agreed that the report should go in as a supporting document for the ANW bid; that there was no need to draw much attention to the report because much had changed since the survey was done, but that it would be useful to know where it was to be circulated; and that PRO should be thanked for producing the report. |
| 15 | Election of officers |
| Susan Edwards was re-elected chair of the Council and Gwyn Jenkins secretary. |
| 16 | Chapel and school records |
| Attention was drawn to a letter by a member of the public expressing concern about chapel records and school log books in private hands. It was agreed that, in response, it should be pointed out that CAPEL and the archive services were doing their utmost to safeguard these records and that the coming of ANW would increase awareness of their importance. |
| 17 | Resource workshops |
| 17.1 | SE and others had attended a Resource workshop on its learning and access framework. SE promised to obtain an e-copy for circulation. |
| 17.2 | SE and SB had been invited to a Resource workshop on archival statistics. |
| 18 | Bangor Archives Course |
| It was reported that there would be no archives course in Bangor in 2002-2003 and that the future of the course was in jeopardy. |
| 19 | Next meeting |
| It was agreed that the next meeting should be held in DILS, University of Wales Aberystwyth, at 11 am on Thursday, 21 March 2002. |
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