| 1 | Welcome |
| A particular welcome was extended to Professor Hywel Roberts of Archives Task Force and to Eluned Jones the recently appointed Archives Development Officer of ACW. |
| 2 | Apologies |
| S Beckley (West Glamorgan), A Venables (Anglesey), S Jones (PRO), D Rimmer (Gwent), T Moseley (Assembly). |
| 3 | Address by Professor Hywel Roberts, Archives Task Force (ATF) |
| Professor Roberts gave a progress report on the work of ATF. It would take a wide ranging and not a microscopic view of the archival domain. ATF will address two basic themes: (1) opening up access (2) raising the profile of archives in the UK. The following areas had been identified by ATF as the building blocks towards its two basic themes: marketing, education and training, resource discovery tools (i.e. catalogues), electronic archiving and conservation and preservation. |
| 4 | Minutes of last meeting |
| The minutes of the last meeting held on 15 November 2002 were confirmed. |
| 5 | Matters arising from the minutes |
| 5.1 | Archives Policy for Wales |
| ME was still waiting for details of those who had received the first printing. ME would distribute copies to new Assembly members along with copies of the SoA briefing notes. EJ to produce a revised version on the Web. |
| 5.2 | Learning and Access Framework |
| SE said the meeting had not yet been held. SE to send report to GP to be circulated. |
| 5.3 | Archival Statistics |
| EJ to circulate her statistics report to members of the Statistics Working Party. |
| 5.4 | ELWa |
| ME had not done anything about information from ELWa about CCET's. LT recommended that ACW members should look at ELWa's consultation document. LT to circulate ELWa's URL to members; comments to be sent to EJ. |
| 5.5 | Public Services Quality Group (PSQG) |
| Charlotte Hodgson had e-mailed the minutes to ME and had offered to circulate her report. ME to circulate minutes and it was agreed to accept CH's offer. |
| 6 | Chair's report |
| 6.1 | CyMAL |
| ME had attended a meetings of the Minister's Advisory Group responsible for CyMAL. Issues considered included timetable, Advisory Council for CyMAL, structure of CyMAL, and Concordat with Resource. ME, LT and John Marjoram of the Council of Museums in Wales had been invited to form a smaller working group to assist Jane Edmonds in planning for CyMAL. Two meetings had been held and good progress made on issues covering the three domains. Jane Edmonds was now working on a revised structure for CyMAL. |
| 7 | Vice chair's report |
| 7.1 | Cymru'n Creu |
| SE had attended a meeting of Cymru'n Creu which ran through its action plan to see how successfully it had achieved its objectives. She reported that there was little archival input into the plan. |
| 7.2 | ICT Group |
| The Group had disbanded and its work taken over by Culturenet Cymru. |
| 7.3 | CWLIS |
| SE was not able to attend CWLIS meeting. |
| 8 | Secretary's report |
| 8.1 | ACW Logo |
| GJ distributed some ideas for an ACW logo for members'comments. [See 12.2] |
| 8.2 | Church in Wales meeting at Lampeter, 28 March 2003 |
| GJ reported that a proposal was to be placed before the Bench of Bishops to allow the Mormons to microfilm parish registers. It had been suggested suggested that this should become an all Wales project with NLW as the lead body. GJ to invite people to form a group to draw up a plan on how the project might be carried out. |
| 8.3 | Gathering The Jewels |
| The project has been extended from May to September 2003. |
| 9 | ADO's report |
| 9.1 | Meetings |
| EJ reported that she had attended meetings of Society of Archivist Wales, and Regional Archive Council (RAC) Chairs/Regional Development Officers (RADOs) meetings. |
| 9.2 | Steering Group for Archival Strategy for Wales |
| EJ reported that CyMAL needed position statements. It was agreed (i) that ACW should table a document on developing an archival strategy for Wales as soon as CyMAL had come into existence (ii) as a first stage EJ to consult each repository to discuss the document and that drafts should be e-mailed to members under appropriate headings (iii) ME to apply to SoA for a contribution towards the £5,000 estimated that would be needed for publication and distribution of the proposed document |
| 9.3 | Archival Task Force (ATF) |
| EJ reported that ATF was to hold a consultation meeting in Wales on 19 May with a private session in the morning and a public session in the afternoon. It was agreed that (i) all senior archivists in Wales should be invited to the private session and that they be allowed to bring their senior managers with them (ii) Resource be asked to produce suitable material for senior archivists to provide their senior managers (iii) the meeting be held at Pencerrig Gardens Hotel (iv) discussions should concentrate on key issues with particular relevance to Wales, and especially on the headings identified in the Archival Strategy for Wales. Members should also send their ideas to EJ. |
| 9.4 | Archives Awareness Month |
| EJ reported that a website would be up from 1 May and that the £3000 allocated to Wales would be paid in equal portions in May and July and that the theme would be 'Love and Hate'. It was agreed that (i) some of the money should be spent on the display and publication of local initiatives on social inclusion at the Gregynog day (ii) to investigate further the theme 'Love and Hate' (iii) the All Wales Open Day should be on 27 September (iv) a steering group should be established to co-ordinate activities |
| 10 | Constitution |
| 10.1 | GJ suggested the possibility of ACW entering discussions with CWLIS and CMW to form a cross-domain body. It was agreed that (i) ACW still has an archival role to play (ii) there will be a future need for ACW to co-operate in a cross-domain forum which can undertake work on behalf of the three domains and that ME write a letter that ACW would welcome participating in a cross-domain forum (ii) to postpone a discussion on the constitution including membership of ACW |
| 11 | Gregynog |
| 11.1 | The annual Gregynog meeting would be held in July instead of September on the theme Social Inclusion to which Katie Norgrove, NCA Policy and Development Officer, and local initiatives on Social Inclusion would be invited to give presentations. The meeting would be held in either Gregynog or Pencerrig Gardens Hotel. |
| 12 | Any Other Business |
| 12.1 | CWLIS |
| LT spoke on the CWLIS paper which she had circulated to members before the meeting and CWLIS's potential future key roles. |
| 12.2 | ACW name and logo |
| SD suggested that ACW should change its name since most civil servants and Assembly members recognized ACW as Arts Council Wales. It was agreed that members should think of a new name to be sent to EJ and to comment on ACW logo tabled to members |
| 12.3 | HMC/PRO |
| HMC and PRO would become the National Archives from 1 April. The National Archives will in future send one representative to ACW meetings |
| 13 | Date of next meeting |
| The next meeting will be held on 27 June at the Ceredigion Council Chamber, Aberaeron, at 11 a.m., Friday, 27 June 2003. |
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