| 1 | Welcome |
| A particular welcome was extended to Susan Healey who gave a presentation on TNA's proposed National Records and Archives Legislation. |
| 2 | Apologies |
| E W Thomas (UW Bangor); A Rhydderch (Gwynedd); H. Malaws (RCAHMW), C Richards (Powys); K Matthias (Denbighshire); C Orr (Pembroke); R Williams (Soc Arch). |
| 3 | Response to National Records and Archives Legislation |
| It was agreed (i) that a brief introduction should be added giving a Welsh context (ii) that the response to Question 5 should be strengthened against self-regulation (iii) that the Guidelines under Section 60 of the Local Government (Wales) Act 1994 should be appended (iv) that attention be drawn in the introduction to the provisions that could enable the setting up of a Record Office for Wales |
| 4 | Minutes of last meeting |
| Minute 7.1 (i) should read £5000 and not £500 |
| 5 | Matters arising from the minutes |
| 5.1 | Archives Policy for Wales |
| The policy and the Society of Archivists's briefing note had been sent to all new AMs and to the Minister of Culture, Alun Pugh. | |
| 5.2 | CWLIS |
| SE reported that CWLIS was still debating how it would continue post-CyMAL but that it was difficult without knowing the structure of CyMAL. | |
| 5.3 | Subscriptions |
| GJ reported that some subscriptions were still unpaid. | |
| 5.4 | Funding for archive strategy |
| A grant of £2000 had been received from CWLIS and it was hoped that the Society of Archivists would make up the balance to enable ACW to publish and disseminate the strategy |
| 6 | Chair's report (circulated to members before the meeting) |
| 6.1 | CyMAL |
| ME reported that she had had no contact with Jane Edmunds at all throughout the summer and that all planned implementation meetings had been cancelled. There was a meeting scheduled for the following Tuesday at very short notice which she would be unable to attend. Another meeting was scheduled for December. The delay over the summer was due to the problem of transferring Council of Museums staff; this situation should be resolved by the end of November. Adverts for CyMAL posts would be issued probably in early November. It was unlikely that all CyMAL staff will be in post by April; it was more likely to be July. Monthly meetings were scheduled to be held after December. It was agreed to invite Linda Tomos to a special meeting following the implementation meeting scheduled for December |
| 7 | Vice Chair's report |
| 7.1 | Cymru'n Creu |
| SE reported that Alun Pugh had attended a meeting of Cymru'n Creu. Little of relevance to archives and record management was discussed; the presentations were concerned with cultural tourism and especially Culturenet Cymru. The next meeting scheduled for the following week was to discuss cultural tourism and there was to be a presentation by the National Museums and Galleries of Wales called On Common Ground. |
| 8 | Secretary's report |
| 8.1 | Letter from Owen John Thomas, AM |
| This had already been discussed under Agendum 3. | |
| 8.2 | Other issues |
| These would come up under any other business. |
| 9 | ADO's report (circulated to members before the meeting) |
| 10 | Election of officers |
| The following officers were elected for 2003-2004: Chair - Mary Ellis Vice Chair - There was no nomination It was agreed to defer election of Vice Chair until the next meeting in March Secretary - Gwyn Jenkins |
| 11 | Annual objectives |
|
| 12 | Archives and Records Strategy |
|
EJ was to be congratulated on an excellent document. It was agreed: (i) that the strategy should be shortened; that it should contain an executive summary at the beginning; that it should include more case studies; that a more punchy use should be made of bullet points; that more use should be made of appendices; and that the SWOT analysis should be deleted (ii) that members should send revisions and suggestions by the end of November (iii) following any revisions, the final agreed version should be disseminated as widely as possible |
| 13 | Future of ACW |
|
GJ presented his paper setting out the options on the future of ANW. It was agreed: (i) to adopt Option 1 but to formalise this by drafting a constitution based on ACW Guidelines (ii) that ME should write to Anthony Sawyer inviting WERM to send a representative as a full member (iii) that GJ and GP should draw up a draft constitution to be circulated before the next meeting |
| 14 | Any Other Business |
| 14.1 | Motorway Archive |
|
GJ explained the background to a meeting between himself, GP and representatives of the Motorway Archive (a summary of which had been circulated beforehand) It was agreed to canvass the views of North Wales members about the A55 records and to defer a decision about the ultimate disposition of the records until an inventory of the archive had been received from representatives of the Motorway Archive | |
| 14.2 | Parish registers: Mormon microfilming/digitisation |
| GJ spoke on his paper circulated beforehand and more particularly whether the microfilming/digitisation should be pursued by an All Wales project or whether each repository should deal independently with Mormon representatives in an ad hoc manner. It was agreed to pursue the project on all All Wales basis and, subject to the agreement of the Welsh County archivists and NLW, to form a sub-committee to push the project forward. | |
| 14.3 | British Standards Institution representative from Wales |
| EB pointed out that Wales had no representative on BSI and that ACW should nominate a representative. Rowland Williams was nominated and it was agreed that ME would contact him. | |
| 14.4 | Welsh seals on-line |
| SD reported that a project of Welsh seals on-line was being set up to complement the one already in existence in England | |
| 14.5 | Individual strategies |
| Gordon Reid (Powis) requested to know whether record offices had their own individual strategies and, if so, could he borrow copies | |
| 14.6 | Vote of thanks |
| A vote of thanks and best wishes was conveyed to Rob Baker who was attending his last meeting before moving to a new post |
| 15 | Date of next meeting |
| The next meeting will be held on 26 March 2004 at DIS, Aberystwyth. |
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