| 1 | Welcome |
| The Chair extended a warm welcome to all to Llandrindod. |
| 2 | Apologies |
| E.W. Thomas (UW Bangor); A. Rhydderch (Gwynedd); C. Orr (Pembroke), Sally McInnes (Soc. Arch.), R. Chell (West Glam.); D. Rimmer (Gwent). |
| 3 | Matters arising from the minutes |
| 3.1 | Correction to Minute 7.6 |
| The following should be added to the minute: RW was appointed to represent ACW on the BSI. | |
| 3.2 | WERM |
| Following a discussion on WERM and representation of Record Managers on ACW It was agreed that in view of the ambiguous status of WERM a suitable group to represent Record Managers on ACW should be discussed at the next meeting. | |
| 3.3 | Other matters arising |
| Other matters arising were on the agenda |
| 4 | Correspondence received |
| The Chair tabled a letter received from Susan Beckley (formerly West Glam.) relating to the election of the current Chair. The Chair, Secretary and Vice-Chair explained the circumstances under which the current Chair had been elected. It was agreed that the Chair reply to her letter, identifying the circumstances of his appointment to the Chair. |
| 5 | Chair's report |
| 5.1 | NCA meeting |
| KM reported that the meeting had discussed NCA's strategic and action plans; Archives Task Force's report which had been presented to Ministers; New Forum; Linking Arms; TNA Advisory Service; NCA's advocacy role; and Inter Departmental Archives Committee. | |
| 5.2 | CyMAL Small Grants Scheme |
| The scheme was now in place. Following a discussion on the scheme It was agreed that the Treasurer of ACW (who would be appointed when the new constitution of ACW would be adopted at the next meeting) should prepare a paper to CyMAL on funding some of ACW's activities and on ACW's funding priorities. | |
| 5.3 | ACALG meeting |
| KM reported that he had attended this meeting. |
| 6 | Vice-Chair's report |
| 6.1 | Cymru'n Creu |
| SE reported that she had attended a meeting of Cymru'n Creu at Cardiff where Paul Loveluck presented a consultation paper on the National Museum's centenary celebration and how the Museum should position itself over the next 25 years called Identities Culture and Place. ACW members wishing to respond to the paper should contact Judith Ingram on 0209 2057 3292 or judith.ingram@nmgw.ac.uk. The Culture Minister had confirmed that CADW would be joining Cymru'n Creu.
A Cultural Knowledge Index is being drawn up by Mandy James of the University of Glamorgan on behalf of Cymru'n Creu. Members wishing to participate in developing the Index should contact her at mljames@glam.ac.uk |
| 7 | Secretary's report |
| 7.1 | Gregynog meeting |
| The meeting was scheduled for 25 September. The Society of Archivists was contributing £250 towards costs and ACW had been requested to contribute £100. It was agreed to contribute £100. | |
| 7.2 | Their Past Your Future (paper circulated to members beforehand) |
| GJ spoke to the paper and elaborated on the scheme. The contact point at NLW was Bethan Lewis. |
| 8 | Parish registers: Mormon microfilming/digitisation (papers circulated to members beforehand) |
| It was agreed: (i) not to rush into an agreement which we might later regret. (ii) to continue to develop an all-Wales project and that a single all-embracing agreement with GSU should prepared. (iii) to seek further clarification from GSU, particularly in the light of what would seem to be different proposals being made in England. |
| 9 | Strategy |
| It was agreed that (i) the Strategy be sent to CyMAL as a working document as early as possible in September and that the idea of a glossy version be abandoned. (ii) the Strategy should be revised on a regular basis. (iii) the SWOT analysis be omitted and some case studies left out. (iv) the Strategy be re-set to make the layout clearer. (v) that factual errors due to the lengthy gestation period of the Strategy be corrected by members. (vi) KM should inform all members of the decisions taken at this meeting and request that any further amendments and up to date revisions should be sent to him by the middle of August. |
| 10 | Election of Vice-Chair |
| EB was nominated and appointed unanimously. |
| 11 | ACW Constitution |
| It was agreed that the constitution be formally accepted at the next meeting which was the AGM. |
| 12 | Any Other Business |
| 12.1 | Article in Local Historian |
|
SE reported on an article that had appeared in Local Historian on the proposed transfer of local records from Llanelli Library to Carmarthenshire Record Office. The article had applauded the efforts of Llanelli people in stopping the transfer as an example of local people putting a stop to penny pinching bureaucracies, irrespective of the fact that housing conditions for the archives in Llanelli was totally substandard. It was agreed that an official letter be sent from ACW to the Local Historian and that KM should consult with Norman James of TNA to draw up an appropriate response. |
| 13 | Date of next meeting |
| The next meeting will be held on 19 November at Glamorgan Record Office. |
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