NLW Archives and Manuscripts Help

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Frequently Asked Questions

Managing my results

How can I save records I'm interested in?

You can save records of interest with the new Clipboard tool, however, they are session based, and therefore will disappear once you close NLW Archives and Manuscripts. You can use this tool without logging in.

To save records

To save a record, in the right column under the heading 'Clipboard' click on the word 'add' (to the right of the paperclip icon).

To view your Clipboard

To view your clipboard, click on the icon of a paperclip which will appear in the top right corner of the screen once you have saved a record. It will show the number of items you have saved in a blue circle. A small drop down will open, and you will need to click on 'Go to Clipboard' to see your saved records.

To open a saved record, click on the title of the record.

To delete a record from the Clipboard

To delete a record, click on the blue square with an icon of a paperclip on the right side of the record. The next time you go into the Clipboard the record will have disappeared. If you change your mind after deleting an item, you can re-save it by clicking on the icon of a paperclip before leaving the Clipboard.

Print a copy of the Clipboard

You can also print a copy of the records on your Clipboard. To do this you will need to log in to your Reader's Ticket account, and then click on 'Print preview' at the top of your list. This will open a preview of how the list will appear, and you can the print from your browser.

Dowload a .csv copy of the Clipboard

If you prefer, you can download a .csv file of the Clipboard (again you will need to log in to your Reader's Ticket account first) by clicking on 'Export CSV' at the top of your list. You will then need to click on 'job management' in the sentence that appears at the top of the page. This will display a table, which will allow you to click on 'download' towards the right side of the table. This will download the .csv file for you. You can clear your list once you have downloaded your file by clicking on the red 'Clear inactive jobs' button under the table.


Things I used to be able to do on ISYS

How do I see a list of every description within a collection together?

You can now download a pdf of all the descriptions within a collection. This will give you a list similar to what was provided through the previous ISYS Catalogue.

To download a pdf click on the 'Download' link under 'Finding Aid' in the column on the right hand side.

Tips:

  • Please note that you can only download a pdf at the top level of the collection (To go to the top level, click on the name at the top of the archival tree on the left)
  • If the link under 'Finding Aid' says 'Generating' rather than 'Download' it means the pdf is being generated. Please pop back to the record in a little while and the link should then read 'Download'

You will see the information regarding the collection at the beginning of the pdf (including a link to go back to the collection on NLW Archives and Manuscripts), followed by descriptions for the records within the collection.


My account

How do I log in?

To log in click on the 'Sign in' link in the top right corner. You must be logged in to request items for viewing in our Reading Rooms.

You can join the Library by registering online.


How to search

What is the collapsible list in the left column when I view a record in NLW Archives and Manuscripts?

The collapsible list is the archival tree. It is this tree that shows how different items within a specific collection relate to each other. Within a collection like the Badminton Estate Records you have many single items. You may have opened a record that sits in the middle of a collection, and it's the archival tree that allows you to see what record come before and after it, and how it relates to the rest of the collection.

I have found the archival collection I want, and now I want to search within that collection, how do I do it?

Once you have opened the collection you require on NLW Archives and Manuscripts, you will see the archival tree in the left column (which lists every record in the collection). Above the tree you will see a tab called 'Quick search' - click on this. You can then enter your keyword, and all relevant results within the collection will appear below the search box. Select the record you want and the description will open in the right column.

How do I use the archival tree in NLW Archives and Manuscripts?

The archival tree can be seen in the left column when you've opened a record in NLW Archives and Manuscripts (under the image of the Library). The archival tree looks like a collapsible list. It is a list of all the items within a specific collection. For example a collection like the Badminton Estate Records has many single items. You may have opened a record that sits in the middle of a collection, and it's the archival tree that allows you to see what record come before and after it, and how it relates to the rest of the collection.

The record you have opened will appear as dark grey. To open another record click on the blue text, or to open another 'branch' of the collection, click on the down arrow to the left of the item (it may take a little time for the tree to open).

When you select a record, the description will open on the right.

I have found the archival collection I want, and now I want to search within that collection, how do I do it?

Once you have opened the collection you require on NLW Archives and Manuscripts, you will see the archival tree in the left column (which lists every record in the collection). Above the tree you will see a tab called 'Quick search' - click on this. You can then enter your keyword, and all relevant results within the collection will appear below the search box. Select the record you want and the description will open in the right column.

How do I search the estate collections?

  1. Search for the estate collections on NLW Archives and Manuscripts, then select the estate collection in the results. You can then select the tab 'Quick search' on the left (under image of the Library). This will allow you to search for a specific keyword within that specific estate collection. The relevant collections for your search will appear under the search box (not in the original search results). Once you click on your desired result the relevant collection will open on the right.
  2. Following user feedback, we have developed an A-Z index list of 50 of the largest/most used estate collections held at the Library. This list allows you to click on a title of an estate collection and see the top level record for that estate in NLW Archives and Manuscripts. You can subsequently use the quick search to search within the estate collection. Hopefully this should give quick access to a selection of estate collections.

How do I search for NLW Annual Reports?

You can search for NLW Annual Reports 1909-2000 (previously on ISYS) on our Archives and Manuscripts: Annual Reports page.

How is the Advanced Search better? (January 2017)

The Advanced Search is better as you can now use this to search within only the Estate Records (see How can I limit my search to the Estate Records?)

You can also now limit your search to a start and end date.

What is a browse search?

The browse search returns an alphabetical list of results. This type of searching is useful when you know the title or part of the title of a work, or for finding all the works associated with a particular author or subject. From the results page you can move forwards and backwards in the list from your original search term in order to find the heading you require.

I know the item is in the Library but I can't find it. What do I do?

If you're aware that a certain item is in the collection, but cannot find it on the Catalogue, you can use this form to make a non-Catalogue request.

What are Boolean commands?

These are commands which allow you to combine search terms to broaden or limit your search. The terms supported in 'NLW Archives and Manuscripts' include AND, OR, NOT and NEAR.

  • AND combines two or more keywords, limiting your search, for example: Peacocks AND Paradise will produce results containing both these search terms, e.g. Peacocks in Paradise.
  • OR will produce results with either search term in the title, broadening your search, for example: Peacocks OR Paradise will produce results including Peacocks in Paradise and Paradise Lost.
  • NOT will exclude a term from your search, making your search more specific, for example: Milton, John NOT Paradise Lost will produce a list of works by Milton not including Paradise Lost.

How do I use wildcards and truncation when searching?

Wildcards stand in for missing characters. They are useful if you want to search for variant spellings.

  • Use ? when you want to specify the number of missing characters; use as many ?s as there are missing characters, for example: colo?r will find colour and color but not collector.
  • Use * to represent an unspecified number of missing characters, for example:colo*r will find colour, color, collector etc.
  • You can use truncation at the beginning and end of words, for example: librar* will find library, librarian etc.librar? will only find library. *arm will find farm, harm, charm etc.

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